First the home page and every module, each with its own menu. Then the three things that make the difference: quotes optimized with your data and AI, the AI phone assistant and a separate database for every company. Filmed in the running program, using a sample company.
5 dedicated versions for the industries we serve best. Real examples, demo videos, and pre-configured bundles for people who do your work.
Sales, purchasing, multiple warehouses, native multi-format e-invoicing (XRechnung/FatturaPA/ZUGFeRD), accounting with auto-posting.
Vehicles, drivers, fuel, inspection deadlines (TÜV/HU/MFK/MOT/Revisione), insurance, fines, leasing, automatic cost per km.
Properties, lease/sale contracts, calculation aid for rent adjustments, e-invoiced commissions, service-charge settlement.
Helpdesk with SLA and knowledge base, billable time logged on the ticket, quotes and e-invoicing, staff with hours and certificates.
For every order the cheapest route between carrier and your own vehicle, with the reasoning in figures. Plus your carrier rates, tours with mileage and the vehicles from the fleet.
Your industry not listed?
Build your own bundle from the modules ↓The AI-powered business platform, built for SMEs and professional firms across DACH and Italy, serious, modular, secure.
Search that understands meaning, not just keywords. Works offline, fully on-premise.
Ask in plain language about customers, invoices, contracts and documents. Blina searches the modules you are allowed to see and names the source of the answer.
Every module has a built-in AI chat (Ask AI) that understands your data. Activate modules independently, the base platform with CRM, search, OCR and RAG is always included.
Hybrid search, RAG AI, OCR, CRM, all included from €19/user per person.
Full-text + vector semantic search with pgvector. Find documents even without exact keywords, Blina understands meaning, not just words. Works fully offline.
ExampleSearch "GDPR privacy", the document says "European data protection", Blina gets it.
Ask in natural language → get answers from YOUR data with links to sources. Not a generic chatbot: a RAG trained on your documents, contacts, deals and tickets.
Example"How do returns work?" → answer pulled from the manual with link to the exact document.
Upload PDFs, Word, or scans, instant multilingual OCR. Every document becomes AI-searchable. Full version history, trash and structured archive.
Example200 scanned invoices: upload → OCR → search by amount, supplier and date.
Accounts, contacts, leads and full interaction history, included in every plan. AI generates customer summaries across all modules: deals, emails, tickets, invoices.
ExampleOpen a contact → AI shows: contracts, emails, tasks, unpaid invoices in one view.
Unified inbox with folders, spam filter, address book and signatures, fully integrated into the CRM timeline. Every attachment is virus-scanned, can be saved to your Blina archive and is AI-indexed.
ExampleOpen a contact → all emails, calls and notes in chronological order, no app switching.
Inbound and outbound calls directly in Blina, automatic call log, follow-up notes and tasks. Missed call → instant task with AI customer summary.
ExampleMissed call from customer Rossi → task "Call back" + AI: "Last conversation: contract renewal, open for 14 days."
Always included in the Core
Also included in the Core plan:
Your customers, invoices and staff records are not kept in one pot with other customers. Every company works in its own database, with its own storage and its own backup. For a second company or another location, you simply add one more.
Additional company or location: €29 a month, €23.20 a month on the annual plan.
How it worksMain company
Included in your plan
Cologne location
€29 a month
Shared by both
From the first click to your decision: no commitment and no credit card.
You register your company online and sign in right away.
The modules of your industry package, or all business modules, are yours for 30 days. You bring in contacts and price lists by CSV import.
You add your colleagues and decide who may see and edit what.
Then you choose which modules to keep. Without your payment details, nothing is charged.
Blina Desk + Blina Space
Every document created in Blina Desk, invoice, contract, delivery note, lands in Blina Space automatically, in the folder you decided once. Nobody has to move anything.
This is where documents are created: quotes, invoices, contracts, HR records.
This is where they sit in order, by client, type and month, the way you want.
Included in the bundle: if you have both products, the connection costs nothing extra. You switch it on in the settings.
See Blina SpaceAPI & integrations
A REST API to read and write documents, customers, orders and invoices, plus signed webhooks that tell you the moment something changes. No exports, no nightly files, no one retyping anything.
Documents and folders, full-text search, customers and contacts, orders and invoices with their line items. Numbering, totals and statuses stay with the system, exactly as they do in the interface.
Your endpoint hears about it when a document is created, updated or deleted. Every delivery is signed with HMAC-SHA256 and retried if your side is down.
You create keys yourself in the admin area, with the permissions you choose. We store only the hash: you see the key in clear text once, and we never do.
curl https://api.blina-desk.com/api/v1/documents \
-H "Authorization: Bearer bdk_live_..."Full documentation, every endpoint: API documentation
Available as the "API access" add-on, €29/month, flat per company.
See what the API doesCompatible with European standards
Build automated workflows for any event, without writing a single line of code. Trigger on documents, deadlines, payments, tickets and much more.
Your team talks directly to Blina AI over WhatsApp. Open tickets, log tasks, say where an order stands, all through a simple chat.
€19 per person for the base platform. No quote, no setup fee, no minimum term. You only pay for the people who actually use Blina Desk. Each module costs €29 a month, flat per company.
The SuperAdmin controls every aspect of the platform: who sees what, which modules are enabled per user or group, and how employees authenticate.
Blina Desk is a product of Arti-IT from Heiligenhaus in North Rhine-Westphalia, Germany. It is developed in Germany, and your data is kept on servers in Nuremberg.
How to reach us
We reply within 24 hours.
On-premise installations, custom modules or Enterprise plans, we reply within 24 hours.
Use the contact form for questions about Blina Desk, a demo or a partnership.
Go to the contact formOr directly: [email protected] · +49 163 3720226